{"id":704,"date":"2026-01-21T13:35:12","date_gmt":"2026-01-21T18:35:12","guid":{"rendered":"https:\/\/tonedmdclinic.com\/?page_id=704"},"modified":"2026-02-03T11:11:09","modified_gmt":"2026-02-03T16:11:09","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/tonedmdclinic.com\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

NOTICE OF PRIVACY PRACTICES<\/strong><\/h1>\n

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.<\/p>\n

Effective Date: January 1, 2026Practice Name: TonedMD, LLC in conjunction with Avenue U Medical Wellness, P.C. (the “Practice”)Practice Address: 409B Central Ave, Cedarhurst, NY 11516Phone: 5164534553Website: www.Tonedmdclinic.comPrivacy Officer Contact: Peiman Ghatan, PA-C, phone: 4104586666 email: tonedmdclinic@gmail.com<\/a>], address: 409B Central Ave, Cedarhurst, NY 11516<\/p>\n

1.0 INTRODUCTION<\/p>\n

1.1 Overview.<\/p>\n

1.1.1 This Notice of Privacy Practices (this “Notice”) describes how the Practice may use and disclose your Protected Health Information (“PHI”) and how you can get access to your PHI. PHI is information that identifies you and relates to your past, present, or future physical or mental health or condition, the provision of health care to you, or payment for health care.<\/p>\n

1.1.2 We are required by law to maintain the privacy and security of your PHI, to provide you with this Notice, and to follow the terms of this Notice currently in effect.<\/p>\n

1.2 Applicability.<\/p>\n

1.2.1 This Notice applies to the Practice and, unless otherwise stated, to our workforce members and clinicians who provide services on behalf of the Practice.<\/p>\n

1.3 Questions.<\/p>\n

1.3.1 If you have questions about this Notice, please contact the Privacy Officer listed above.<\/p>\n

2.0 USES AND DISCLOSURES OF PHI WITHOUT YOUR AUTHORIZATION<\/p>\n

2.1 Treatment.<\/p>\n

2.1.1 We may use and disclose your PHI to provide, coordinate, or manage your health care and related services. This may include sharing information with other health care providers involved in your care. Example: We may share your PHI with a pharmacy to fill a prescription or with a laboratory to order or review test results.<\/p>\n

2.2 Payment.<\/p>\n

2.2.1 We may use and disclose your PHI to obtain payment for services provided to you. Example: We may submit claims to your health plan and provide information necessary for payment, such as diagnoses, procedures, and dates of service.<\/p>\n

2.3 Health Care Operations.<\/p>\n

2.3.1 We may use and disclose your PHI for our health care operations, which are activities necessary to run the Practice and make sure our patients receive quality care. Example: We may use your PHI to evaluate clinician performance, improve quality, conduct internal audits, manage business operations, or for accreditation, licensing, or credentialing activities.<\/p>\n

2.4 Appointment Reminders and Care-Related Communications.<\/p>\n

2.4.1 We may use and disclose your PHI to contact you as a reminder that you have an appointment, to provide information about treatment alternatives, or to communicate about health-related benefits and services that may be of interest to you.<\/p>\n

2.5 Individuals Involved in Your Care or Payment for Your Care.<\/p>\n

2.5.1 Unless you object, we may disclose your PHI to a family member, friend, or other person you identify who is involved in your care or payment for your care. If you are not able to agree or object, we may disclose relevant information if we determine it is in your best interest.<\/p>\n

2.6 Business Associates.<\/p>\n

2.6.1 We may disclose PHI to vendors that perform services for us and require access to PHI (for example, billing, scheduling, IT support, hosting, or secure communications). We require business associates to protect PHI and, where required, to enter into a business associate agreement with us.<\/p>\n

2.7 As Required by Law.<\/p>\n

2.7.1 We may use or disclose your PHI when required to do so by federal, state, or local law.<\/p>\n

2.8 Public Health and Safety.<\/p>\n

2.8.1 We may disclose PHI for public health activities (such as reporting disease, injuries, births, and deaths), to prevent or control disease, or to report adverse events or product defects.<\/p>\n

2.8.2 We may disclose PHI to report suspected abuse, neglect, or domestic violence, when required or permitted by law.<\/p>\n

2.9 Health Oversight Activities.<\/p>\n

2.9.1 We may disclose PHI to a health oversight agency for activities authorized by law, such as audits, investigations, inspections, and licensure or disciplinary actions.<\/p>\n

2.10 Judicial and Administrative Proceedings.<\/p>\n

2.10.1 We may disclose PHI in response to a court order, subpoena, discovery request, or other lawful process, consistent with applicable law.<\/p>\n

2.11 Law Enforcement.<\/p>\n

2.11.1 We may disclose PHI to law enforcement officials as permitted or required by law, such as in response to a court order, to identify or locate a suspect, or to report certain crimes.<\/p>\n

2.12 Coroners, Medical Examiners, and Funeral Directors.<\/p>\n

2.12.1 We may disclose PHI to coroners, medical examiners, and funeral directors as permitted by law to enable them to carry out their duties.<\/p>\n

2.13 Organ, Eye, and Tissue Donation.<\/p>\n

2.13.1 We may disclose PHI to organizations that handle organ procurement or organ, eye, or tissue transplantation for donation and transplantation.<\/p>\n

2.14 Research.<\/p>\n

2.14.1 We may use or disclose PHI for research purposes under certain circumstances and subject to required legal protections, including where a waiver or authorization applies as required by HIPAA.<\/p>\n

2.15 To Avert a Serious Threat to Health or Safety.<\/p>\n

2.15.1 We may use or disclose PHI if we believe it is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public, consistent with applicable law.<\/p>\n

2.16 Specialized Government Functions.<\/p>\n

2.16.1 We may disclose PHI for certain specialized government functions, such as for military and veterans activities, national security, and protective services for the President and others, as permitted by law.<\/p>\n

2.17 Workers\u2019 Compensation.<\/p>\n

2.17.1 We may disclose PHI as permitted by and to the extent necessary to comply with laws relating to workers\u2019 compensation or similar programs.<\/p>\n

2.18 Disaster Relief.<\/p>\n

2.18.1 We may disclose PHI to disaster relief organizations to coordinate your care and notify family or others about your location, general condition, or death, unless you object.<\/p>\n

3.0 USES AND DISCLOSURES OF PHI THAT REQUIRE YOUR WRITTEN AUTHORIZATION<\/p>\n

3.1 General Rule.<\/p>\n

3.1.1 We will obtain your written authorization before using or disclosing your PHI for purposes not described in this Notice, unless otherwise permitted or required by law.<\/p>\n

3.2 Psychotherapy Notes.<\/p>\n

3.2.1 We must obtain your written authorization for most uses and disclosures of psychotherapy notes, if any, except as permitted by law.<\/p>\n

3.3 Marketing.<\/p>\n

3.3.1 We must obtain your written authorization for most uses and disclosures of PHI for marketing purposes, as defined by HIPAA, and we will not receive payment for marketing communications about products or services without your authorization where required by law.<\/p>\n

3.4 Sale of PHI.<\/p>\n

3.4.1 We will not sell your PHI without your written authorization.<\/p>\n

3.5 Fundraising.<\/p>\n

3.5.1 We may contact you for fundraising purposes where permitted by law. You have the right to opt out of receiving fundraising communications. If you receive a fundraising communication from us, it will include a clear method to opt out.<\/p>\n

3.6 Revocation of Authorization.<\/p>\n

3.6.1 You may revoke an authorization in writing at any time, except to the extent that we have already acted in reliance on it.<\/p>\n

4.0 SPECIAL PRIVACY PROTECTIONS AND ADDITIONAL LIMITATIONS<\/p>\n

4.1 Reproductive Health Care Information.<\/p>\n

4.1.1 We are prohibited from using or disclosing PHI for certain non-health care purposes related to lawful reproductive health care, as required by federal law.<\/p>\n

4.1.2 In certain situations where the law requires it, we may require a signed attestation before we disclose PHI that could relate to reproductive health care.<\/p>\n

4.2 Substance Use Disorder Records.<\/p>\n

4.2.1 Some substance use disorder (SUD) treatment records may be subject to special confidentiality protections under federal law (42 C.F.R. Part 2). If we receive or maintain records that are subject to those protections, we will apply the additional requirements that may limit certain uses and disclosures and may require additional authorizations.<\/p>\n

4.3 Other State and Federal Privacy Laws.<\/p>\n

4.3.1 Other laws may provide additional protections for certain types of information, such as HIV-related information, mental health records, genetic information, or information about minors, and we will comply with applicable requirements.<\/p>\n

5.0 YOUR RIGHTS REGARDING YOUR PHI<\/p>\n

5.1 Right to Inspect and Obtain a Copy.<\/p>\n

5.1.1 You have the right to inspect and obtain a copy of PHI about you that we maintain in a designated record set, with limited exceptions.<\/p>\n

5.1.2 To request access, contact the Privacy Officer. We may charge a reasonable, cost-based fee as permitted by law.<\/p>\n

5.2 Right to Request an Amendment.<\/p>\n

5.2.1 You have the right to request that we amend PHI about you if you believe it is incorrect or incomplete. We may deny your request under certain circumstances.<\/p>\n

5.3 Right to an Accounting of Disclosures.<\/p>\n

5.3.1 You have the right to request an accounting of certain disclosures of your PHI made by us, as permitted by law, for a specified time period.<\/p>\n

5.4 Right to Request Restrictions.<\/p>\n

5.4.1 You have the right to request restrictions on certain uses or disclosures of your PHI for treatment, payment, or health care operations. We are not required to agree to your request, except as described in Section 5.4.2.<\/p>\n

5.4.2 If you pay for a service or item in full out of pocket, you have the right to request that we not disclose information about that service or item to your health plan for purposes of payment or health care operations. We will comply with such a request unless disclosure is required by law.<\/p>\n

5.5 Right to Request Confidential Communications.<\/p>\n

5.5.1 You have the right to request that we communicate with you in a specific way or at a specific location. For example, you can ask us to contact you at a different phone number or send mail to a different address. We will accommodate reasonable requests.<\/p>\n

5.6 Right to Receive a Paper Copy of This Notice.<\/p>\n

5.6.1 You have the right to receive a paper copy of this Notice at any time, even if you have agreed to receive it electronically.<\/p>\n

5.7 Right to Choose Someone to Act for You.<\/p>\n

5.7.1 If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your PHI. We will verify the person\u2019s authority and permission before taking action.<\/p>\n

5.8 Right to be Notified of a Breach.<\/p>\n

5.8.1 You have the right to be notified if a breach of your unsecured PHI occurs, as required by law.<\/p>\n

5.9 Right to File a Complaint.<\/p>\n

5.9.1 If you believe your privacy rights have been violated, you may file a complaint with the Practice by contacting the Privacy Officer.<\/p>\n

5.9.2 You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. We will not retaliate against you for filing a complaint.<\/p>\n

6.0 OUR DUTIES<\/p>\n

6.1 Legal Duties.<\/p>\n

6.1.1 We are required by law to maintain the privacy and security of your PHI, to provide you with this Notice, and to follow the terms of this Notice currently in effect.<\/p>\n

6.2 Changes to This Notice.<\/p>\n

6.2.1 We reserve the right to change this Notice, and the changes will apply to all PHI we maintain.<\/p>\n

6.2.2 If we make a material change to this Notice, we will post the revised Notice on our website and make it available at our office. You may obtain a copy at any time.<\/p>\n

6.3 Effective Date.<\/p>\n

6.3.1 The Effective Date of this Notice is listed above. The Effective Date will be updated when we revise this Notice.<\/p>\n

7.0 CONTACT INFORMATION AND PROCEDURES<\/p>\n

7.1 Requests.<\/p>\n

7.1.1 To request access, an amendment, an accounting, restrictions, or confidential communications, please contact the Privacy Officer.<\/p>\n

7.2 Submission Methods.<\/p>\n

7.2.1 Requests should be submitted in writing to: Peiman Ghatan, 409B Central Ave, Cedarhurst, NY 11516, or by email to: Tonedmdclinic@gmail.com<\/p>\n

7.3 Response Timeframes.<\/p>\n

7.3.1 We will respond within the timeframes required by law. If we need additional time, we will notify you as required.<\/p>\n

8.0 WEBSITE, TELEHEALTH, AND ELECTRONIC COMMUNICATIONS<\/p>\n

8.1 Website Forms and Email.<\/p>\n

8.1.1 Website forms are intended for routine inquiries and scheduling. Do not submit urgent or emergency information through website forms.<\/p>\n

8.1.2 Standard email may not be secure. If you choose to communicate with us by email, you should avoid including sensitive health information unless you are using a secure method we provide.<\/p>\n

8.2 Telehealth.<\/p>\n

8.2.1 Telehealth is not appropriate for every condition or patient. Your provider will determine whether telehealth is clinically appropriate and may recommend an in-person visit, exam, or testing when needed.<\/p>\n

8.2.2 Telehealth services are provided only where legally permitted and only to patients located in New York at the time of the visit (and any other states where our clinicians are licensed, as applicable).<\/p>\n